Who Can Notarize Documents in Ontario? – Navigating the Legal Landscape

Who Can Notarize Documents in Ontario? - Navigating the Legal Landscape

Are you in the process of getting your legal documents notarized in Ontario but are unsure who can do it? Navigating the legal landscape can be overwhelming, especially when it comes to notarizing important papers. But don’t worry, we’ve got you covered! In this blog post, we’ll explore everything you need to know about who can notarize documents in Ontario and provide some helpful tips for finding a trusted and reliable notary public near you. So sit back, relax, and get ready to unravel the mystery of document notarization in Ontario!

What is a Notary Public?

Who Can Notarize Documents in Ontario? - Navigating the Legal Landscape

A Notary Public is a legally authorized individual who can administer oaths and affirmations, certify documents, witness signatures, and perform other functions essential to the legal system. They are appointed by the government and act as impartial witnesses in important matters.

One of the primary roles of a Notary Public is document certification. This means that they verify the authenticity of legal documents such as wills, deeds, affidavits, powers of attorney etc., ensuring that they comply with the relevant laws and regulations.

Notaries also play an essential role in preventing fraud or identity theft during transactions involving sensitive information. Verifying identities through official identification documents like passports or driver’s licenses before certifying these documents’ authenticity ensures that no one else impersonates them.

Being a Notary Public requires significant responsibility since their actions impact people’s lives directly.

What Documents Can Be Notarized in Ontario?

Notarization is a legal process where a Notary Public verifies the authenticity of a signature on a document.

  • In Ontario, certain documents can be notarized. These include affidavits, statutory declarations, travel consent letters for children, real estate documents such as deeds and mortgages, wills and powers of attorney.
  • Affidavits and statutory declarations are written statements made under oath or affirmation. They are used in various legal proceedings such as court cases or immigration applications. Travel consent letters for children are required when one parent is travelling with their child without the other parent.
  • Real estate documents such as deeds and mortgages require notarization to ensure that they have been properly executed by all parties involved. Wills and powers of attorney also need to be notarized to ensure their legality.
  • It’s crucial to remember that not all documents need to be notarized. For example, birth certificates and marriage certificates do not need to be notarized unless they are being used in another country where authentication may be required.

If you’re unsure whether your document needs to be notarized or have any questions about the process, it’s best to consult with a Notary Public who can guide you through the process and provide advice specific to your situation.

Who Can Notarize Documents in Ontario?

Who Can Notarize Documents in Ontario

When it comes to notarizing documents in Ontario, it’s important to know who has the legal authority to do so. Not just anyone can perform this task and have it considered valid by the court system.

  • To be recognized as a valid notary public in Ontario, individuals must complete specific education and training requirements. This includes passing an exam administered by the Ministry of the Attorney General.
  • Once qualified, notaries can verify signatures on documents such as affidavits and statutory declarations. They may also witness certain types of contracts and agreements.
  • It’s worth noting that lawyers are automatically designated as notaries public in Ontario. Additionally, some government officials such as MPs or MPPs may also hold this designation.
  • If you’re unsure whether someone is authorized to notarize your document, it’s always best to confirm their credentials before proceeding with any legal processes involving that document.

Documents Needed for Notarization

Before a document can be notarized in Ontario, certain documents are required to ensure the legitimacy of the process.

  • The first thing you need is the original document that needs to be notarized. A photocopy or scanned copy cannot be notarized.
  • You will also need to bring along valid identification such as a driver’s license, passport or any other government-issued photo ID. This helps the Notary Public verify your identity and ensures that they know who they are dealing with.
  • It’s important to note that if you’re signing on behalf of someone else, you will need a Power of Attorney document authorizing you to do so. If it’s for real estate transactions, then additional documents like mortgage papers may also be needed.
  • In some cases, it may be necessary to provide supporting documentation such as birth certificates or marriage licenses depending on what type of document is being notarized.

In summary, having your original document and proper identification is key when looking for someone who can notarize documents in Ontario. Always double-check with your Notary Public beforehand about any additional requirements needed for specific types of documents.

How to Find a Notary Public in Ontario?

Finding a notary public in Ontario can seem like a daunting task, especially if you’ve never needed one before. But don’t worry, there are plenty of options available to you!

  • One way to find a notary public is by searching online directories such as the Law Society of Ontario’s directory or the Notaries and Commissioners database. These resources allow you to search for notaries based on location and specialty.
  • Another option is to ask your lawyer or accountant for a recommendation. They may have worked with reputable notaries in the past and can provide valuable insight into their services.
  • You can also check with your local bank or credit union as some financial institutions offer notarization services for their customers.
  • Consider reaching out to professional associations such as the Ontario Association of Notaries or The Society of Notaries Public of British Columbia. These organizations represent licensed professionals who are authorized to perform notarial acts across Canada.

Remember that it’s important to verify credentials and qualifications before choosing a notary public. Don’t be afraid to ask questions about their experience, fees, and any additional services they may offer!

What is the Fee for Notarizing a Document in Ontario?

What is the Fee for Notarizing a Document in Ontario

When it comes to notarizing a document in Ontario, one of the most common questions people have is about the fee for this service. The truth is, there’s no set fee for notarizing documents in Ontario. It’s cost around $12 to $15.Instead, it’s up to each notary public to determine their fees based on various factors.

Some of these factors may include the type of document being notarized, how many pages it contains, and how much time and effort will be required on the part of the notary public. Additionally, some notaries may charge extra fees for rush services or travel expenses if they need to come to you.

It’s important to keep in mind that while price is certainly a consideration when choosing a notary public, it shouldn’t be your only factor. It’s also crucial that you choose someone experienced and knowledgeable in their field so that you can trust them with your legal documents.

To find out more about specific fees for notarization services near you, it’s best to contact local professionals directly and ask for their pricing information upfront.

Where Can I Get a Document Notarized for Free?

Getting a document notarized is an essential step in many legal and official processes. Unfortunately, notarization can come with a cost. However, there are some places where you might be able to get your documents notarized for free.

  • Checking with your local library is one choice.. Many libraries across Ontario have staff who are authorized as Commissioners of Oaths or Notary Publics and can provide notary services for free or at a reduced fee.
  • Another option is to reach out to your bank or credit union. Some financial institutions offer free notary services as part of their customer benefits package.
  • Some government offices may also provide free notary services for certain types of documents, such as passport applications or immigration forms. It’s always best to call ahead and confirm the availability of these services before visiting any office.

It’s important to note that while these options may offer free notary services, they often have limitations on what type of documents they will certify and how many pages can be certified at once. Be sure to check with each location beforehand so you know what requirements need to be met before making arrangements for certification.

Can a Bank Notarize a Document in Ontario?

 who can notarize documents in ontario

For individuals in Ontario seeking notarization services, it’s important to note that banks cannot provide this service. This is because notaries public and commissioners for taking affidavits are regulated by the Law Society of Ontario and must adhere to specific guidelines. Even though some bank employees may be attorneys or paralegals licensed by the Law Society of Ontario, they still cannot perform notarization services while working at the bank.

Therefore, individuals must find a professional with the qualifications and authority to execute legal documents such as wills, powers of attorney and real estate transactions properly. To ensure you are prepared in advance should you ever need these services, it is best practice to research qualified professionals before requiring their help.


Navigating the legal landscape in Ontario can be challenging, especially if you’re looking to notarize a document. However, with the information provided in this article, you should now have a better understanding of who can notarize documents in Ontario and what documents can be notarized.

Remember that only authorized individuals such as lawyers or notary publics are allowed to perform notarial services. This is to ensure that all legal documentation is properly authenticated and verified.

When looking for a notary public, make sure they are licensed by the Law Society of Ontario and have proper credentials. And while there may be fees associated with getting your document(s) notarized, it’s always worth ensuring their authenticity.

We hope this article has helped answer your questions about who can notarize documents in Ontario and how to navigate the process. If you still have any doubts or concerns regarding the same topic then feel free to contact an experienced lawyer for professional advice on navigating through these complex issues.

FAQs on who can notarize documents in Ontario

1. Who qualifies as a notary public in Canada?

Senators, MLAs, MPs, judges, and even law students in Canada have the authority to serve as notaries. If certified, a wide range of private notary services are accessible; these individuals have passed stringent legal scrutiny to maintain their objectivity. Documents intended for use outside of Canada can be approved by a notary public.

2. Can I notarize my documents in Ontario?

In Ontario, notarization services can only be given by a licensed notary public. The Ministry of Government Services in Ontario, which is part of the Ontario government, appoints notaries public. In Ontario, the majority of solicitors are also qualified notaries public.

3. Does Service Ontario have notaries?

Absolutely, yes! Every day, we use our Remote Online Notary to notarize several Service Ontario documents, and they are consistently approved without any problems.

4. How long is a notarized document valid in Canada?

The notary stamp or seal has no time limit attached to it. Your document will continue to be legal as long as the traditional or online notary had a current commission from the Provincial or Territorial authority.

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